School Bid Team Coordinator

Job Description 

Position Title 

Department 

Reports to 

School Bid Team Coordinator 

Sales 

Senior VP of Sales 

Employment Status 

FLSA Status 

Effective Date 

​​☐​ Temporary ​☒​ Full-Time ​☐​ Part-Time 

​​☐​ Non-Exempt ​☒​ Exempt 

Position Summary  

The School Bid Coordinator is responsible for supporting sales in the K-12 education market through successful bidding, contract management, inventory management, trade spend, order taking and customer relationship development 

Essential Duties and Responsibilities 

Bid Management & Sales 

• Coordinate bid sales team and take bid orders. 

• Attend all Parish Bid Openings. 

• Monitor awarded contracts to ensure pricing, product availability, and delivery commitments are met. 

• Monitor and forecast the parish Meal Plan calendars. 

Cross Departmental Coordination 

• Collaborate with purchasing, operations, and customer service teams to ensure contract commitments are met. 

• Work with trade marketing to ensure promotional programs are fully utilized, inputted, and billed. 

• Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support. 

Customer Relationship Management 

• Build and maintain strong relationships with school nutrition directors, purchasing departments, and cafeteria managers. 

• Conduct regular in-person and virtual meetings to review product offerings, menu solutions, and service performance. 

• Serve as the primary point of contact for all school account needs, including product issues, substitutions, and delivery concerns. 

• Partner with school districts to understand menu needs, product preferences, and budget requirements. 

• Represent the company at school nutrition conferences, trade shows, and industry events. 

Collaboration & Reporting 

• Work closely with procurement, operations, and customer service teams to ensure seamless order fulfillment. 

• Provide sales reports, bid tracking updates with recommended actions. 

• Partner with purchasing, manufacturers and brokers to secure bid item specification inclusion and product support. 

Performance Metrics: 

• Team performance and development. 

• Customer satisfaction. 

• Bid win rate and year over year retention of awarded contracts. 

Minimum Qualifications (Knowledge, Skills, and Abilities) 

• Minimum 3–5 years of sales experience in food service distribution, preferably in the K-12 or institutional segment. 

• Excellent communication, problem solving and negotiation skills. 

• Proficient in Microsoft Excel, Target or applicable ERP systems. 

• Highly organized with strong attention to detail and deadlines. 

• Physical Demands and Work Environment  

  • Prolonged periods sitting at a desk, working on a computer, and walking in our warehouse. 

  • Must be able to lift up to 10 pounds at times, if needed 

    S&W Wholesale Foods LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.